From a1aadb3e089387dc4fe682e596ea16454140569f Mon Sep 17 00:00:00 2001 From: maximotitus824 Date: Mon, 12 Jan 2026 00:04:54 +0800 Subject: [PATCH] Add '7 Best Microsoft Outlook Tips in 2025! Contacts, Calendars, Etc' --- ...in-2025%21-Contacts%2C-Calendars%2C-Etc.md | 41 +++++++++++++++++++ 1 file changed, 41 insertions(+) create mode 100644 7-Best-Microsoft-Outlook-Tips-in-2025%21-Contacts%2C-Calendars%2C-Etc.md diff --git a/7-Best-Microsoft-Outlook-Tips-in-2025%21-Contacts%2C-Calendars%2C-Etc.md b/7-Best-Microsoft-Outlook-Tips-in-2025%21-Contacts%2C-Calendars%2C-Etc.md new file mode 100644 index 0000000..2c64de9 --- /dev/null +++ b/7-Best-Microsoft-Outlook-Tips-in-2025%21-Contacts%2C-Calendars%2C-Etc.md @@ -0,0 +1,41 @@ +Content
+ + + +If you are taking notes or minutes for the meeting, you can also use OneNote to insert meeting details from Outlook into [credential loop in Microsoft 365](https://gitlab.mpeeo.com:443/emiliobrune341) your notes. After the meeting, you can send your notes to the attendees as a message. If you want to collaborate in a more ad hoc fashion, you can use OneNote to take notes together in a single notebook. + +As you go through your task list and your calendar, do similar tasks together.The default arrangement for tasks is by Due Date, but you might consider changing the arrangement to Start Date, depending upon how you use flags.The Quick Steps feature lets users automate repetitive email tasks with a single click.This is when you respond to those messages that you have deferred.And as projects change, update your Quick Steps so that they are only the things you really do.Sometimes you can’t find a message by only searching in your reference folder alone — it could be a message that you sent or it could have been misfiled. + +Delete it + +To find a message with an attachment, select the Search box and on the Search tab, select Has Attachments. Or, start by typing the name in the Search box, and then press the down arrow key to select From to narrow the results. After you have processed your messages, the best place to do work in Outlook (reply to messages and so on) is in Tasks. By switching to Tasks, you won’t be distracted by messages arriving in your Inbox. + +Which Contact Groups should go to a folder instead of my Inbox? + + + +Sometimes you receive a message that you don’t need to act upon, but which you might need at a future date. File these messages in your reference folder (1-Reference) by selecting your Reference Quick Step. Adding a category will make the [Outlook Not Sending or Receiving Email](https://customerscomm.com/read-blog/108069_repair-a-office-application.html) message easier to find later if you need it (for example, @Project). + + + +Daily review: Managing your time and tasks + +Limiting the time you spend reading messages to once in the morning and once at the end of the day could significantly improve your productivity. The Quick Steps feature lets users automate repetitive email tasks with a single click. For instance, if you frequently move messages to a specific folder, you can set up a quick step to move them faster with one click. Rules allow you to move, flag, and respond to email messages automatically. For example, you can create rules that change the importance level of messages as they arrive, automatically move them to other folders, or delete them based on certain criteria. + +When to create a Contact Group in Outlook + + + +If you find you're regularly creating meetings with the same group of people, create a group in the Navigation Pane so that you can more easily see people’s free-busy information. These groups can also include rooms, which can make it easier to find an available room to meet in. The Room Finder pane contains suggested times for the best time for your meeting (when most attendees are available). + + + +And as projects change, update your Quick Steps so that they are only the things you really do. For reference messages that you have responded to or otherwise dealt with. Your Quick Click category should be the category that you apply most often. It’s considered best practice to set your Quick Click flag to Today (which is the default). [Outlook OST vs PST repair](https://demo.safecircle.family/read-blog/27697_fix-sync-issues-and-local-failures-in-microsoft-outlook-resolved.html) The default arrangement for tasks is by Due Date, but you might consider changing the arrangement to Start Date, depending upon how you use flags. + + + +Once an item has been flagged, it will appear in the To-Do Bar. By flagging it and filing it into your reference folder, you have processed it, and now you can move it out of your view. But because it’s in your task list, you can move on to your next message, knowing that you will return to your flagged items later. If you receive a large volume of messages (more than 200 messages a day), search folders might be a good way for you to parse mail from different senders. If you are short on time, for example, between meetings, you can read the messages in blue – messages sent directly to you. Often these messages are waiting on you for the next step and are the most important. + +What if I have retention policies or an Exchange Server Online Archive? + +However, the read and unread states of messages can be easily be triggered by clicking around your messages so they aren’t a perfect record  \ No newline at end of file